Summary
This position is located in the Bureau of Intelligence and Research (INR). The incumbent serves as a high-level expert administrative specialist within the INR Offices and works directly under the supervision of the Office Director, overseeing a broad range of administrative functions, including contract budget management, procurement, program administration, travel, time and attendance, and project management.
Duties
Manages all aspects of a variety of administrative programs impacting the assigned office (e.g., records coordination, office budgeting, space management and on/offboarding)
Serves as lead for on-boarding new personnel for the office to include escorting, assigning office sponsors, providing new-hire documents and assisting with completion and review of the documents prior to providing to INR/HR for processing
Manages complex procurement activities, including drafting and negotiating contracts, overseeing vendor performance, developing requirements for procurement requests, drafting statements of work and providing guidance on acquisition sources
Assist with developing and managing the assigned office's budget, ensuring alignment with strategic priorities and effective allocation of resources
Education
Education requirements do not apply to this vacancy announcement.
How you will be evaluated
The evaluation process consists of the ApplyGov Competency Based Assessments for which applicants will be assigned a score between 70 and 100. A resume review will be conducted for minimum qualification requirements, as described in the “Qualifications” section of this announcement, of applicants found to be among the top qualified candidates based on assessment scores. Resumes longer than two pages will be deemed ineligible and will not be considered further. You will be assessed on the following job-related competencies (knowledge, skills, abilities, and other characteristics): Non-Supervisory: Oral Communication, Writing, Interpersonal Skills, Problem Solving, Teamwork, Technology Orientation, Customer Service, Attention to Detail and Self-Management. Set aside at least 2 hours to take the external assessments; however, most applicants complete the assessments in less time. There are timed sections that must be completed within the allotted timeframe. Your score from the external assessment Non-supervisory will remain on file for 180 days, allowing you to apply for multiple DOS-announced positions without needing to retake the assessments. Top applicants may be referred to the hiring manager for further consideration. Your qualifications will be evaluated on the following competencies: Ability to plan, and organize your work Ability to work with others toward a common goal Knowledge of administrative concepts, principles, and practices Knowledge of online web platforms Ability to review, analyze, index and retrieve information Ability to provide office management support In describing your experience, please be clear and specific. We do not make assumptions regarding your experience. Overstating your qualifications and/or experience in your application materials may result in your removal from consideration. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview. Qualified non-competitive candidates must be deemed best qualified based on the applicant assessment in order to be referred to the hiring official for further consideration and possible interview. You may preview questions for this vacancy.