Summary
Under the direction of the Associate Chief, Pharmacy Operations, and in concert with other supervisory personnel within the Pharmacy Department, the incumbent is responsible for the operation of the pharmacy procurement program across two campuses, six pharmacy sites (Department of War (DoW) and Veterans Affairs (VA)), and associated VA community-based outpatient clinics (CBOCs).
Duties
The incumbent performs analytical and evaluative work associated with line and program activities of the Pharmacy Department. The incumbent organizes and develops information to provide a solid base upon which Pharmacy Management can make effective data-driven decisions to anticipate and meet pharmaceutical needs of customers and goals of the Facility and Network. The incumbent is responsible for the collection, analysis, and evaluation of data to achieve optimal utilization of medication procurement and destruction.Major Duties and Responsibilities: A. Program Management Utilize strict accounting practices to maintain an accurate budget. Provide upper management with quarterly, monthly and often daily updates on budget status. Maintain sufficient inventory for the needs of the Medical Center, yet not exceeding budget allowance. Incumbent presents upper management on a routine basis: expenditure reports, cost analysis, stock usage, budget forecast, drug shortages, drug recalls and new product cost impact. B. Supervisory and Managerial The incumbent has responsibility for complete oversight of the functional areas described above and for independently planning, designing, and carrying out programs, projects, studies, or other work functions within the facility. The incumbent is independently responsible for long-range planning and organizing the specific work activities outlined in these functions, requiring coordination with peers and field representatives. The incumbent plans, develops, and carries out vital initiatives related to specific functions, concerns, projects and programs essential to the missions of the facility, VISN, and VHA to ensure the safety and quality of patient care. The incumbent works independently assigning, scheduling, monitoring and evaluating subordinates with the day-to-day operations to ensure VHA achieves its vision and mission. C. Control Point Management Incumbent is responsible for daily functions related to fund control management. Responsible for processing 1358s, 2237s, and purchase card orders for obligating appropriate funds for pharmacy service budget. Acts as a purchase cardholder approving official for the Pharmacy Service and oversees purchases of pharmacy procurement technicians. Incumbent complies with all Federal, VA, and local acquisition policies and regulations. Responsible for making decisions concerning cost containment related to pharmacy transactions. D. Inventory Management Incumbent is responsible for inventory management of all pharmaceuticals and supplies for the pharmacy service. Assure the proper pharmacy storage of all pharmaceuticals and supplies. Reviews CMOP backorders and adjusts local inventory as needed to meet patient needs. Monitors CMOP rejects to adjust items that are sent back to station due to backorders. Responsible for the annual wall-to-wall inventory preparation. Serves as liaison between Logistics, Prosthetics, and Supply and Distribution services. E. Administrative Makes recommendations to pharmacy administration regarding system-related changes that might enhance departmental productivity and/or Veteran patient care services. Monitors and supports pharmacy compliance with existing regulatory rules, laws, and standards. Is responsible for the security of the assigned area particularly as it relates to controlled substances. Incumbent helps to ensure departmental and medication security, including controlled substances as required by the Department of Veterans Affairs and the Drug Enforcement Agency. Assists in the recommendation, drafting and implementation of departmental policies and procedures. Helps to monitor and ensure compliance with the departments and hospital's policies and procedures. VA Careers - Pharmacy: https://youtube.com/embed/Fn_ickNBEws Work Schedule: Monday - Friday, 7:30am - 4:00pm. Telework: Ad Hoc. Virtual: This is not a virtual position. Functional Statement #: Licensed Pharmacist(Pharmacy Supervisor) - Procurement Program Manager/PD10150F Relocation/Recruitment Incentives: Not Authorized. Permanent Change of Station (PCS): Not Authorized. Financial Disclosure Report: Not required
Requirements
You must be a U.S. Citizen to apply for this job. All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959. Must be proficient in written and spoken English. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Must pass pre-employment physical examination. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Complete all application requirements detailed in the "Required Documents" section of this announcement. As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Education
Transcripts are required for your applications. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
How you will be evaluated
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.