Summary
This position serves as a Management Analyst within the OST, Resource Management Operations (RMO) team responsible for providing a wide range of office management and administrative operations support services. Responsibilities include assisting with budget and financial management activities, timekeeping, travel coordination, security, property management, and other administration and operational functions.
Duties
As a Management Analyst, you will: Work closely with the senior level Management Analyst to coordinate and execute administrative processes, ensure timely completion of operational requirements, maintain accurate records, and support effective day-to-day management of the assigned OST offices, including staying informed regarding budget processes and funding and managing office expenses and purchases. Serves as a Government Purchase Card (GPC) holder and is responsible for making authorized purchases in accordance with applicable Federal, DOT, and GPC policies and procedures. Maintain supporting documentation, reconciling transactions, and ensures purchases are properly documented, approved, and completed in a timely manner. Utilize various information systems to perform routine administrative and operational tasks, generate reports, track spending, monitor transactions, and maintain accurate and up-to-date records. Ensure information is entered, maintained, and reported accurately in accordance with applicable policies, procedures, and internal controls. Support the timely completion of personnel-related actions by coordinating with others on the onboarding of new employees and processing administrative requirements associated with employee departures. Work closely with the OST RMO team to manage and process office timekeeping and attendance using the CASTLE system. Ensure time and attendance records are accurately maintained and processed in accordance with applicable DOT guidelines, Federal policies, and established procedures. Stay informed of changes to timekeeping and attendance requirements and provides administrative support to employees and supervisors to ensure compliance. Proactively take steps to ensure that all staff are trained to use Castle and informed of all timekeeping policies and work directly with the staff on any issues. Assist employees with the TRANServe application process, including providing guidance on application requirements, resolving administrative issues, and supporting the timely processing of transit benefit requests. Serve as an approving official for the TRANServe program and review quarterly transit benefit reports to ensure all staff members are compliant with TRANServe requirements. The ideal candidate is a proactive, highly organized, and analytical professional who thrives in a fast-paced environment with shifting priorities. The candidate will possess a comprehensive understanding of federal administrative concepts, information systems, and compliance frameworks, allowing them to independently manage day-to-day operations while strategically evaluating program effectiveness.
Requirements
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance the organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. CONDITIONS OF EMPLOYMENT: SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service. GOVERNMENT TRAVEL CARD: This position involves travel. A government contractor-issued travel card will be issued and must be retained for official business only. BACKGROUND INVESTIGATION: A background security investigation is required for all selected individuals. Appointment will be subject to the applicant's successful completion of the security investigation and favorable adjudication. Failure to meet these requirements will be grounds for termination. PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed). TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.
How you will be evaluated
DESCRIBING YOUR EXPERIENCE: Please be clear and specific when describing your experience, as HR evaluates applications strictly on the facts provided and will not make assumptions. To receive full credit, your narrative responses must be written in paragraph format and explicitly match your resume. Begin each response by listing the exact position title, organization, employment dates (MM/YYYY–MM/YYYY), full- or part-time status, average weekly hours, and federal series/grade (if applicable). Within the body of the paragraph, clearly describe your specific duties, actions taken, tools used, and measurable outcomes. HR will cross-check these details against your resume; if your resume does not fully support every claim and timeframe, the experience will not be considered for credit, which may result in an ineligible determination. Eligible federal employees seeking consideration for a non-competitive reassignment must explicitly indicate their interest in the application. To qualify, you must possess competitive status (verified by an SF-50), meet all minimum qualifications, and currently or previously hold the same grade level (or higher) or equivalent promotion potential as this position You will not be considered for the position if any part of the application or supporting documentation is incomplete. Falsifying your background, education, and/or experience is cause for not hiring you or adverse action after hiring. All applicants: Your application will be reviewed in two phases determine how you move forward in the hiring process. Phase I: Your resume will be reviewed to determine your technical qualifications for this position based on the required specialized experience. ONLY two (2) pages of your resume will be reviewed. Additional information beyond your resume (e.g., cover letter, links embedded in your resume) will not be reviewed. Applicants passing “Phase I” will move on to the “Phase II” of the assessment process where your application will be reviewed and rated based on the KSAs/Competencies listed in the vacancy announcement by a Subject Matter Expert (SME). You may preview questions for this vacancy.