Summary
The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in the National Museum of the American Indian (NMAI), Museum Learning and Programs (MLP).The NMAI is committed to advancing knowledge and understanding of the Native cultures of the Western Hemisphere, past, present and future, through partnership with Native people and others. More than one selection may be made from this announcement.
Duties
The Public Programs Assistant is responsible for assisting and implementing public programs and products related to the interests of the NMAI and providing program administrative support. In this position, you will: Develop and implement plans of action to bring performers, speakers, demonstrators, and experts to Washington, DC and New York. Develop budget, track budget, and assure that all financial and administrative matters are handled in a timely way. Undertake internal administrative requirements related to programs including initial contracting for payments, organizing travel and lodging for participants, ensuring supplies are in place for programs; submit requests for building management services, guard services, photographic and publications services, audio visual, publicity and other similar logistical arrangements. Develop schedule of ongoing and future events for inclusion in brochures, flyers, press releases, web announcements, advertisements, internal and external schedules and calendars. From written and verbal sources, gather accurate and appropriate information and images for use in printed calendars and on the web. Work directly with performers, speakers, cultural demonstrators, etc., to arrange their programs, which may include making travel, lodging, and other logistical arrangements, technical needs, and requirements for performance and presentation and completing payment paperwork.
Requirements
Conditions of Employment Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on OPM website.
How you will be evaluated
Applicants for this position may be evaluated in multiple stages. The first stage is an evaluation of your responses to the online multiple-choice questions that assess your experience, education, and/or training for the job-related competencies below: Knowledge of program production techniques and logistics. Knowledge of administrative regulations, processes, and procedures to support program administration initiatives. Skill in written communication to develop program documents, calendars, charts, reports, correspondence, etc. Ability to work skillfully with a variety of internal and external contacts and volunteers, etc. Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed. You may preview questions for this vacancy.